Procurement software assists to automate the purchasing tasks of companies. You can utilize it to raise and approve purchase orders, select and order the service or product, obtain and match the invoice and order, and pay the bill digitally. Your company’s procurement department can make sure nothing can be ordered without proper approvals. Plus, they can get good value by combining multiple orders for the same types of goods and by getting bids from suppliers for the project.
Large companies and multinational corporations usually utilize a shared procurement system to benefit from economies of scale and to decrease the purchase costs. Nowadays, eProcurement software platforms are also designed for small and medium-sized organizations such as SpendMap’s Free-Procurement Project and ProcuMan’s open source app.
The key benefits of using procurement software are ease of management and long-term expense savings. You can utilize a single interface to manage procurement-related information which helps to ease tracking of company spending. Procurement managers can control the numerous vendors used by the enterprise to enable all staff members to gain from negotiated rates and other service terms.
The first and most important thing is to make certain the software is perfect for your organization’s requirements. Do not worry about the delivery method and pricing model and concentrate on getting the right program. Second, you should invest some time to do proper homework on the background of the vendor and the features of the product. Otherwise, you may end up paying a high cost if the system proves to be a bad fit.
Another important thing is you should always peruse the contract and understand the terms and conditions. SaaS agreements are known for clever phrasing, so be sure you know what you are getting into. Do not get chumped into an evergreen contract. Be sure about the renewal terms as well as the notice time needed to cancel the renewal.
You will be surprised to learn the gains you can get by negotiating intelligently. SaaS software is a competitive market and providers will be willing to offer you a discount to earn your business and continue it. Make use of this chance to save some money. Realize that the teaser rate is provided only for a short period. Learn about the total fee you need to shell out after the initial discount ends. Also, estimate the long-term cost to know what you are getting into.
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Main Functionality – rates the software’s ability to meet its main promise or USP.
Customization - Rates the software’s customization tools that allow the business to match the software’s functions to the business’ specific processes and current needs. Tools to watch include: custom reports; custom fields; custom business processes; logo insertions; and color palette choice.
Collaboration Features – rates the software’s functionalities that allow team members to work together, share documents, ideas and best practices. Includes tools such as: communication platforms (IM chat, VoIP, email, social media, phone); real-time features; attachment and association capabilities; and automatic task and contact associations.
Integration – rates the ability of the software to assimilate third-party applications and formats, especially popular productivity tools like Google Apps, Microsoft Office and Outlook and proprietary email apps. Also include connector apps that integrate the software to even more apps and APIs that allow developers to integrate their own apps to the software. May also include integration to older versions of the software.
Mobility – rates if the software has a mobile platform and which mobile OS it supports. Attributes to watch include: apps for iOS, Android, Windows Mobile, BlackBerry; mobile browser version; and specific mobile modules.
Ease-of-use – rates the level of difficulty in learning and using the software. Features to watch include: self-help tutorials; quick lookups; dashboard; drag-and-drop tools; intuitive behavior; search and data retrieval; formats and templates; and steps to perform a task.
Help & Support – rates the level of technical and customer support by vendor. Attributes to measure include: live support (chat); tickets; free and freemium support services; knowledge base support (PDF, recorded webinars, forum); and paid support plans.
Security – rates the software’s security infrastructure including the following features: enable/disable data access; password encryption; data backup; and official seals from reputable organizations that vouch for the software’s security.
Media Rating - averages the ratings by major review sites, such as: CNET, Gartner Vendor, MacWorld and PCMag.
We use our behavior-based Customer Satisfaction Algorithm™ to gather customer reviews, comments and opinions across a wide range of social media sites to help you make an informed buying decision.
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Our algorithm performs a wide-spectrum scan through all the most popular social media as well as blogs and websites to find customer reviews relevant to a specific product.
The behavior-based system collects all reviews that discuss a selected product filtering out comments and posts that do not feature a customer’s opinion about the product.
All gathered customer reviews are processed with a set of filters to extract key data from each review relevant to customer’s satisfaction including: detailed keywords analysis, social response signals and various meta data.
Collected data about users’ experience with the product are thoroughly analyzed using an algorithm that evaluates each processed factor as either positive or negative response from the customer.
After all partial data are analyzed and evaluated the system assigns a single customer satisfaction score to a product. It allows our users an easy and quick access to information on how many clients are satisfied with a product at the moment.