Procurement software helps to automate the purchasing work of enterprises. You can use it to raise and approve purchase orders, pick and order the service or product, receive and match the invoice and order, and pay the bill electronically. Your organization’s procurement section can ensure nothing can be ordered without proper approvals. Plus, they can get good value by combining multiple orders for the same types of products and by getting tenders from suppliers for the project.
Large firms and multinational corporations usually utilize a shared procurement system to benefit from economies of scale and to minimize the purchase costs. Nowadays, eProcurement software solutions are also available for small and medium-sized firms such as SpendMap’s Free-Procurement Project and ProcuMan’s open source system.
The main advantages of using procurement software are ease of administration and long-term expense savings. You can utilize a single interface to manage procurement-related information which helps to simplify tracking of company spending. Procurement managers can control the several sellers utilized by the organization to permit all staff members to profit from bargain rates and other service terms.
To select an appropriate SaaS provider you need to consider important criteria such as privacy and security, support and service, and transparency.
Find out if the vendor can be trusted with data security and privacy. Do they have processes in place to safeguard your confidential information and data? Find about the security processes they use. This is an important element of a SaaS application that cannot be over-emphasized.
It is crucial that the vendor offers consistent support to resolve any concerns quickly. Ask your potential vendors the following queries: Do they offer consulting and training services to assist your employees to utilize the solution effectively? Do they have an online support center that has valuable articles and training materials? What channels of support do they provide? Do they monitor concerns till they are resolved? Is customer satisfaction measured?
Does the SaaS provider conduct their business in a transparent and open manner? You can find out by asking them for references you can contact. Talk to existing customers of the software to learn about the quality of service provided. Does the provider make public the algorithms they use in the platform? Ask these questions to find a SaaS vendor whom you can trust with your confidential customer and business data.