Procurement software assists to automate the purchasing tasks of enterprises. You can utilize it to raise and approve purchase orders, select and order the service or product, obtain and match the invoice and order, and pay the bill digitally. Your organization’s procurement unit can ensure nothing can be ordered without proper approvals. Plus, they can get good value by combining multiple orders for the same types of products and by getting offers from suppliers for the project.
Large firms and multinational organizations usually utilize a shared procurement application to gain from economies of scale and to reduce the purchase costs. Nowadays, eProcurement software solutions are also offered for small and medium-sized organizations such as SpendMap’s Free-Procurement Project and ProcuMan’s open source system.
The key advantages of using procurement software are ease of administration and long-term cost savings. You can use a single interface to manage procurement-related information which helps to ease monitoring of corporate spending. Procurement managers can control the numerous sellers utilized by the organization to allow all staff members to gain from negotiated rates and other service terms.
First, be clear about the reasons why you wish to use a SaaS system. You should also have a good understanding of your existing infrastructure and business processes. This information will assist you to smoothly integrate the SaaS software with your existing infrastructure without any problems.
The second consideration is a follow up to the first one. Ask yourself what you want the SaaS product to do for your organization. Then, be clear about the features the system should have. For example, if you want enhanced data collaboration between different business sections you need a platform that can be accessed by multiple users. However, if you require a competent app that is similar to an on-premise platform, you need to invest in a SaaS product that can be accessed by only a few users at a time.
After you choose a suitable provider, do not sign an agreement before you take a good look at the Service Level Agreement (SLA). The SLA will clearly describe what the SaaS vendor is offering and the compensation they will pay if they do not deliver the agreed services. Read and comprehend the SLA thoroughly to know what you are getting into and to avoid issues later.